App Configuration - Permissions

Manage Access to Your Apps

Overview

Permissions allow you to control who can manage your apps and what they can do.

They are structured across different levels:

• Organization level → global roles (Owner & Admin)
• App level → management rights per app (Manager)
• Module level → specific operational roles (Verifyer, Editor, etc.)

👉 Understanding this structure is key to managing your team efficiently.

1. How Permissions Work (Overview)

Organization Level

• Owner → full rights (including creating apps, managing subscriptions and managing permissions)
• Administrator → similar to Owner but with restrictions (e.g. cannot create apps or grant access)

App Level

• App Manager → full management rights for a specific app

👉 This is the role managed in the Permissions section of an app

Module Level

Some modules include specific roles:

• Verifier (Events) → check-in management
• Editor (News Feed) → content publishing
• Moderator (Threads), etc.

👉 These roles:

• Are configured inside each module
• Do not grant access to the Builder / Back Office

2. What the Permissions Section Does

The Permissions section is used to:

👉 Assign or remove App Manager rights for a specific app

It does not manage:

• Organization roles (Owner / Admin)
• Module-specific permissions

3. Important Rules

• Only Organization Administrators can be assigned as App Managers
• If a user is not an Admin, they will not appear in the list

• When a user becomes an Admin, they automatically get:

  👉 Manager rights on all apps (by default)

4. How to Manage App Permissions

Step 1: Go to Permissions in the left-hand menu

Step 2: View the list of Organization Administrators

Step 3: Enable or disable the App Manager toggle for each user

👉 That’s it — simple and fast.

5. When to Use App Manager Rights

Use App Manager rights when someone needs to:

• Configure modules
• Manage content
• Operate a specific app

👉 Ideal for delegating responsibility without giving full organization control.

6. When NOT to Use It

Do not use App Manager full rights when :

• Event check-in → use Verifier
• Posting content → use Editor
• Moderating discussions → use Moderator

👉 Use module-specific roles instead.

⚠ Common Mistakes to Avoid

• Trying to assign App Manager rights to non-admin users
• Confusing App Manager with module-level roles
• Giving access at the wrong level (too high or too low)

💡 Pro Tip

Use this simple rule:

👉 Admin = can access the system

👉 App Manager = can manage a specific app

👉 Module roles = can perform specific actions

👍 Summary

• Permissions are structured across Organization, App, and Module levels
• The Permissions section controls App Manager rights only
• Only Admins can become App Managers
• Module roles are managed separately

👉 Clear permissions = better control and better teamwork.